Godalming Charity Cyclathon – General Guidelines
Each team may consist of 1 to 5 riders, who will cycle for a total period of 50 minutes and may divide the total time between themselves as they wish. There will be prizes for the winning team in each category. The entry fee is £50 per team, which must be paid at the time of entry.
We hope that all teams will invite their friends and family to sponsor them and raise much-needed funds for the charities.
There is a General Team Entry category, with 3 subcategories, being Adults, Over 60s and Families.
There are also two school or youth organisation categories:
- Junior (aged up to 11 years on 31 December 2018)
- Secondary (aged up to 16 years on 31 December 2018)
Finally, we are also inviting registered charities, should they wish to do so, to use the Cyclathon to raise money for their own cause by entering a bike team. The only charge for them will be the entry fee of £50.
Entrants with a heart condition, high blood pressure or any condition requiring the avoidance of strenuous activity should take medical advice before participating in this event.
How to enter a team
Teams may enter online or by post.
If you wish to enter a team online, then follow the instructions here on this website.
Complete the necessary information, such as the category you wish to enter and your preferred cycling time. At the same time, pay the entry fee of £50 online via MyDonate (see below).
If you wish to enter by post, then print the relevant form from our website, complete it, and post it to the address given in the form, together with your entry payment of £50 (see below). Schools, youth organisations and registered charities should use the entry form specified for them. All other teams should use the General Team Entry Form.
The running order of the teams will be displayed on the Cyclathon website from 4 November onward, and you will be informed by individual email what time has been allocated to your team. We will try to honour the session chosen, but cannot guarantee it.
How to pay the entry fee of £50
If you are entering online, then click on the MyDonate link given in our website https://mydonate.bt.com/events/godalmingcyclathon
Follow the instructions there for making a donation, as follows: in the section headed ’Sponsor’ enter the name of the team you are supporting (so that we can credit them for your donation) and then below that select the ‘donate now’ button; finally, enter the amount you are donating. You can also create your own personalised fundraising page for your Cyclathon team, and then encourage your own supporters to use that for their donations. There is no charge or deduction for using MyDonate (only the normal credit or debit card charges). In addition, MyDonate will collect gift aid on our behalf.
If you are entering by post, then include a cheque made payable to ‘Rotary Club of Godalming’ with your entry form.
How to raise additional donations
For general team entries the position is as follows. For online donations, continue to use the MyDonate link referred to above. For cash and cheque donations, print and use the Sponsorship Form in the website: in this case, the Sponsorship Form plus the cash and/or cheques should be handed to Rotary on or before the Cyclathon on Sunday 18 November.
If you are a registered charity which is entering the Cyclathon to raise funds for your own cause, then you should use your own processes and bank account to raise any additional funds you receive. We only request that after the Cyclathon you let the organisers, Rotary in Godalming, know how much you collected, to enable us to assess the overall success of this Charity Cyclathon.
If you are a school, then you may choose whether to enter the Cyclathon to support our charities or whether to enter it to raise funds for your own cause. If you are entering to support our charities, then follow the processes described above for ‘general team entries’. If you are entering to raise funds for your own cause, then follow the processes described above for ‘registered charity’.
Questions If you wish to send questions or comments to us about any of the above, you may do so through the Contact Us section of the website.